Tanya Brody

Copywriter | Marketing & Optimization Consultant | Customer Advocate

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How to Find the Perfect Target Audience for Your Business

August 5, 2025 by Tanya Brody Leave a Comment

Target Audience

This blog post was originally published on September 16th, 2019. While all of the information here is still relevant, I have recently updated this post with additional information on using AI to find your target audience.

One of the most common problems for any business owner is narrowing down your target audience.

Our instinct is to cast our net as wide as possible to get all the customers we can.

Here’s the problem. What we offer doesn’t appeal to everyone out there.

You’re far better off finding your perfect target audience and appealing only to them than you are trying to make your products and services seem appealing to everyone.

Fortunately, finding them is a lot easier than you think.

[Read more…]

Filed Under: Good Business Practices Tagged With: customer avatar, customer persona, target audience

Why Authenticity in Marketing Matters in Today’s Crazy Digital and IRL World

August 22, 2024 by Tanya Brody Leave a Comment

birds at the water on the beach

Do you even know what’s real anymore? I’m serious here. In a world overloaded with advertisements, sales pitches, and brands all clamoring for attention, it’s getting harder and harder to be heard above all the noise.

However, one thing stands out in a world where everyone is trying to be the same—authenticity. We’re living in a moment where consumers are becoming more discerning or to be more specific, their bull___ meters are going off more often. They’re seeing more and more AI created content, which means they’re learning to filter out what feels fake, overly polished, or robotic in favor of what’s real, relatable, and genuine.

But what does authenticity in marketing truly mean? And why is it so important for brands, especially in today’s markets, to stay true to themselves and their mission rather than “follow the crowd”?

The truth is, authenticity is a powerful marketing strategy and it’s essential for building strong, lasting relationships with current and potential customers.

By the way, to stick with the whole authenticity theme, this is a picture I took yesterday when I was at the beach.

What Does Authenticity Mean When It Comes to Marketing?

Authenticity in marketing means showing up as your true self, not trying to pretend to be someone or something you’re not. It’s about being real, being human, and being transparent with your audience.

I realize in our hyped-up, photo-perfect, always presenting our “best selves” world, this can be really hard. None of us want to admit that we have flaws, have failed, or that we may just be having a bad day. However, when we do this, we really are being our authentic selves, and that matters to our ideal customers. It actually draws in more of the “right” people for your company in and makes them want to stay.

And it’s actually easier to be authentic. Because you don’t have to think as hard about what you are and aren’t putting out there. Whether it’s through your messaging, your products, or the way you interact with your customers on and off social media, authenticity is about reflecting your core values, your humanity, and sharing your story in a way that resonates with others.

On the other hand, brand authenticity refers to how a brand is perceived by its customers and how genuine they consider that brand to be. This doesn’t mean you have to be perfect. In fact, consumers are more forgiving of brands that own up to their mistakes than those that try to cover them up. We’d rather see how the sausage is made than feel like we’re being lied to.

Authentic brands and authentic people build trust because they are constant and true in their actions, live up to their promises, and aren’t afraid to show their human side—whether that includes success or failure. They’re willing to admit when they’re wrong and show how they’re changing or pivoting to be better.

Most importantly, authentic brands and authentic people recognize that they’re in business for their customers more than for themselves. They’re set up to serve and to build meaningful relationships, not just make sales. Personally, I think this is what makes a brand “truly authentic.” When it’s all about who they serve and how they do good in the world.

Centering Authenticity as an Important Core Value for You and Your Brand

Consumers today crave genuine connections. They want to know the people behind the brand, what they stand for, and how those beliefs shape the products and services they offer. Authentic brands are the ones that share their core values openly, attracting a loyal audience that resonates with and appreciates those same values.

I’m sure you’ve heard the phrase “vote with your wallet.” A lot more consumers are looking at a company’s core values before they fork over their hard-earned cash. They want to know that they’re supporting a company that upholds their same values and beliefs, which is why so many people become die-hard fans and customers of certain companies, brands, and even people.

When you’re authentic in your marketing, you’re not just building a brand—you’re building a community. And that’s where the magic happens. When customers feel a deep connection to your brand because it aligns with their own values and beliefs, they’re more likely to become repeat customers, recommend you to their friends and family, and ultimately become brand advocates.

Authenticity leads to increased customer retention, as people are more inclined to stick with brands they trust. Trust is built through transparency, consistency, constancy (as in being faithful and true to yourself and your brand), and delivering on promises. When a brand is open about its mission, values, and even its challenges, customers are more likely to form an emotional bond with that brand.

That emotional bond is a big part of what forms your community and what helps it expand, so this is something you want to nurture by keeping your authenticity at the core of your business.

Which leads me to…

Why Authenticity is So Important for Your Business’s Success

In today’s competitive landscape, standing out often means stepping away from the crowd and embracing what makes you unique. In other words, let your Freak Flag fly.

Following trends for the sake of fitting in, or even trying to capitalize on a particular trend can dilute your message, making it harder for your target audience to find and connect with you. Why should they pay attention to you when everyone else is doing the same thing? And how are they supposed to see you if you look and sound like everyone else? Authenticity ensures you attract the right people—those who appreciate your brand for what it truly stands for and who will get the most from what you have to offer.

Being your authentic self in marketing doesn’t just benefit your customers—it’s also good for your mental health and well-being. Running a business while trying to conform to trends that don’t align with your values can be exhausting and even demeaning.

But when act as your true self and let your company’s mission guide everything you do, you experience less stress and more fulfillment. After all, being in alignment with your own values and way of being is a big part of what attracts people to you.

Authenticity also helps build self-confidence. When you realize that people are drawn to you because of who you are—your quirks, values, and all—you start to feel more confident in your message and in whatever it is that you deliver. That confidence translates into stronger relationships, higher sales, and a deeper sense of purpose in your business.

It also means that you don’t have to create an alternate identity that you put on and take off for your business. Instead, you can just be you. You don’t have to remember how to be this “other person” when you’re interacting with your customers or second-guess yourself when you’re responding in any given situation.

Two hands making a heart with the text Authenticity is making a comeback. Authenticity in marketing

This is a screenshot of a slide from a course I am taking from the fabulous Mari Smith. I’m obviously very timely with this topic.

The Power of Being Authentic

Living authentically means owning who you are as a person first and a brand second. It means allowing your unique personality to shine through in your messaging, products, and interactions with customers. This means showing your human side, and revealing the driving force behind your business, whatever that may be.

Sharing personal anecdotes, whether they’re about overcoming challenges, celebrating victories, or failing outright and how you deal with that helps humanize your brand. Customers want to connect with brands run by real, relatable people, not large faceless corporations.

When you’re being your authentic self you create deeper connections with your audience, and those connections translate into consumer trust and brand loyalty. You know, that whole, “Know, Like and Trust” factor I talk about regularly. Authenticity is key to growing this relationship between you and your audience, and therefore building a successful business.

It also means holding to your own values and acting on those values through your brand and your company’s behavior.

For example, when companies like Patagonia speak out about their commitment to environmental sustainability, they’re not just paying lip service—they’re reflecting their core values. Patagonia was formed by outdoor people for outdoor people. They’re all about keeping this planet safe and beautiful for everyone on it. And they show this in their advertising, their products, their company initiatives and the way they treat their employees. They also “put their money where their mouth is” by giving back to the planet. They say right on their website, “Earth is now our only shareholder.”

This kind of authenticity helps them build a genuine connection with customers who care deeply about these same issues. The result? Increased customer retention and a loyal, engaged community.

I live in Ventura, CA, where Patagonia is based. Everyone I know who works for this company sings their praises and says they live up to what they claim they do, 100%. And it has built them an incredibly devoted following of customers, which then lets them give back to their community and to the planet.

That’s authenticity in action, right there.

How Do You Show Authenticity in Marketing?

It’s one thing to say you’re authentic, but how do you actually show it in your marketing efforts? Here are some strategies to help you align your marketing with your brand’s true nature:

1. Share Your Personal Stories

Don’t be afraid to be vulnerable. Share your wins, your struggles, and your losses. Tell your audience about the journey that brought you to where you are today. Stories of personal growth, perseverance, and determination resonate deeply with customers because they feel real and relatable.

More importantly, people want to know who they’re dealing with. They want to hear your stories because they want to know how your experience can help them. And they want to understand why it is you do what you do. All of these help build that “Know, Like, and Trust” factor and they let you have self-expression within your business. They make you and your business more human.

2. Lead with Your Values

Everything you do in your business should be rooted in your core values. Whether it’s your product design, customer service, or content strategy, show people what you believe by living into what you believe. This is what attracts like-minded customers who are drawn to your authentic self and who want to support what you do.

3. Be Transparent

Transparency is one of the most important aspects of brand authenticity. If you make a mistake, own up to it. If your company is going through a tough time, be honest about it. If you are making a pivot in your business, tell people what you’re doing and why you’re doing it. Especially if it affects them.

Consumers appreciate brands that aren’t afraid to admit their flaws because it makes them more human. They also appreciate businesses that are willing to tell them the truth when so many others try to cover up what they’re doing or are just plain dishonest.

4. Let Your Personality Shine

You, and by extension your brand have a unique voice—use it! Whether it’s humorous, serious, or somewhere in between, let your brand’s personality be open and clear across all your marketing channels. As I said earlier, let your Freak Flag fly! It will help you make that authentic connection with your audience and show them they’re in the right place.

Tell your people about your pets, your hobbies, your latest passion. Let them know why this matters to you and why it may matter to them. Share your feelings and opinions. Yes, even those opinions. People want to know who they’re dealing with. And while you may be afraid of driving some customers away, you’ll find that others will be attracted to you because of your opinions.

(Caveat: Please don’t be rude or express a desire for violence. The world doesn’t need any more of that nonsense. But please do let people know where you stand.)

Customers love people who show their true selves. We all want to know who we’re dealing with, unique quirks, perspectives, and all. This creates a strong sense of connection that can’t be faked and will benefit you and your business.

5. Show How You Serve Your Customers

This one is huge.

As I’m sure you’ve heard me say regularly (and if not, I’ll say it again) you are in business to serve your customers. Whatever it is that you have should help people solve a problem they have and/or help them reach their goals.

So show everyone how you do this!

There are lots of ways to do this, including:

  • Testimonials

  • Customer interviews

  • Case studies

  • Features and benefits statements

  • Highlighting community outreach

However you do it, show your audience the real-world impact of your products or services. This builds credibility and reassures potential customers that you’re committed to their success and the world’s success.

photo of man holding mic
Photo by Matheus Bertelli on Pexels.com

Yes, Leading with Authenticity Matters

Leading with authenticity isn’t just about your marketing efforts—it’s about creating a culture of authenticity throughout your entire business and your life. It takes courage to be vulnerable, to show up as your true self in a world that often pressures us to conform.

Being a square peg in a round hole is scary. We all want to fit in. By sharing your authentic self with your audience, you are giving them their place to “fit in.” Even if that place is “with those weirdoes” according to society at large.

Leading with authenticity is a long-term strategy that leads to real, meaningful results.

Authentic brands attract more than customers. They also attract employees who are aligned with their values and mission. This fosters a stronger internal culture, which, in turn, improves customer experiences.

Authentic brands also attract notoriety and respect. When you live into your authenticity, people appreciate that, even if they don’t necessarily agree with you. A lot of people and companies have gotten a lot of organic exposure by doing this. Patagonia is just one example of this. There are thousands of others.

Being Our Authentic Selves in an AI World

I’m going to be completely honest and transparent here.

Up until this section, I used ChatGPT to write this blog post. Or at least, the first draft of this blog post. Then I went through and edited that first draft heavily to make it my own. There are parts that I added, parts I adapted and even some parts that I kept from the original draft.

If you want an interesting exercise, go through this post again and see if you can figure out which sentences I wrote and which ones ChatGPT gave me.

AI is a very useful tool.

But it is just that, a tool.

No Large Language Model like ChatGPT, Genesis, or Meta AI can replicate you and your authenticity. If we ever get to that point, humanity is in big trouble in my opinion.

However, AI can help you get to your final product a lot faster than if you come up with absolutely everything on your own.

When I ask business owners why they don’t have an email list or why they don’t email their subscribers regularly I get two common replies:

  1. “I never know what to write!”

  2. “I don’t have the time to write emails.”

When it comes down to it, these are both symptoms of the same problem. Not having a good place to start.

Using AI as a Tool to Express Your Brand’s Authenticity

As far as I’m concerned, the best use of AI to create content for your brand and your business is to get yourself past that problem of not having a good place to start.

Instead of spending time staring at a blank screen, wondering what the heck you should write, ask your favorite AI platform. It can give you some great ideas.

The trick is knowing what information to give that platform, so it can give you ideas that work for your audience and your business. Then you can take those ideas and run with them, adding your own authentic touch and expressing your unique quality and perspective.

When it comes to emails, most people need a subject line to focus on and a writing prompt to get them started. Honestly, I have a list of generic ones you can download as a lead magnet on this website. But it’s easier and faster if you can start with something relevant to your business and your audience.

That’s exactly what I’ll show you how to create with your chosen AI platform in my AI-Powered Subject Line Generator Workshop.

You’ll find out what information you need to give your chosen AI so that it can give you exactly what you’re looking for. And you’ll find out how to tell it to refine its responses, if you didn’t get what you want the first time.

The workshop costs $49 and you’ll walk away with a list of subject lines and writing prompts customized for your business and your audience. You’ll also have a repeatable system that you can use to create more subject lines and writing prompts, and refine them to whatever you happen to be focused on in any given month or quarter. That way, you’re always creating relevant content that builds trust with your audience and drives your business goals.

This workshop has been recorded and I am currently in the process of getting it ready for release. If you want in, join the waiting list to find out when the AI-Powered Subject Line Generator Workshop is released, so you can go through it at your own pace.

JOIN THE AI-POWERED SUBJECT LINE GENERATOR WORKSHOP WAITING LIST NOW

That way, you can share your individual expression and unique personality with your people quickly and easily, so you can spend more time being your authentic self, doing what you love to do.

Filed Under: Business Tools, Email Tips and Tricks, Good Business Practices Tagged With: Artificial Intelligence, Awareness, community, Copywriting, customer avatar, customer persona, customer relationship, Email, Email Content, Email Marketing, Email Nurturing, ideal customer, Know Your Audience, marketing, marketing message

Fanning the Flames of Your Buyer’s Journey – Or Why Your Potential Customers Aren’t Buying Right Away

May 15, 2023 by Tanya Brody Leave a Comment

Fire
Fire


You’ve put together social media and PPC campaigns to promote your product or service. You’ve sent out emails. You’ve built landing pages and sales pages.

You’ve got an email capture form on every page of your website. You’re offering a lead magnet/downloadable freebie or a coupon to get people to opt-in.

You’re doing everything right. Everything all of the marketing gurus and the blogs say you should be doing.

But no one’s buying.

No one is coming into your store, coupon in hand. No one is clicking your “Buy Now” buttons. No one is calling for an estimate.

“Why?” You scream. “Why aren’t you people buying? I’m doing everything right! You’re supposed to respond like Pavlovian dogs, according to everything I’ve read, and seen, and paid obscene amounts of money to learn the secrets I have to offer…”

Really?

Why should they buy? Is your customer poised and ready to buy anything and everything they see, hear about or try? Or is your customer overwhelmed, even jaded by the amount of advertising they see every day?

See, everyone, regardless of what problem they need to solve, has a point at which that problem is foremost in their minds. I like to refer to it as being that thing that is on their desk and ***ON FIRE!!!*** (Yes, the emphasis is deliberate. Because that’s how your customers feel.)

That’s the point when they finally come into your store or click your buttons, or email you to ask questions. Truth is, your customer may be genuinely interested. They may just not be ready to buy.

“But why?” I hear you pout. “Why aren’t they ready to buy? I do all the right things. Dammit! They should just buy!”

Yes, they should. But they have to be at the right place on their buyer’s journey.

The what?

The Buyer’s Journey

There’s something called the buying cycle, or the buyer’s journey. Everyone goes through this cycle (including you) every time they make a purchase.

It has 4 basic phases:

  • Awareness: A potential customer becomes aware of your brand and your product.
  • Research: A potential customer researches your product to see if it will solve their problem.
  • Consideration: A potential customer weighs your product against others to determine if your product is a better solution than others available on the market.
  • Purchase: A potential customer buys your product and becomes an actual customer.
Buyer's Journey

Until your potential customer reaches the consideration and purchase phases, nothing you do will affect their desire to click that buy button or hand over their credit card.

Another way to think of the buyer’s journey is to look at it in terms of how “aware” your potential customer may be.

Gene Schwartz, legendary ad man and copywriter chronicled the 5 stages of awareness of the average potential customer:

  1. Unaware – Having no clue there is even a problem in their lives.
  2. Problem Aware – Knowing they have a problem but have no idea how to solve it or even where to start.
  3. Solution Aware – Aware there is a solution out there, but not really knowing what it is and where to find it.
  4. Product Aware – Knowing there are products and services out there that will definitely solve their problem, but not sure which one will work best for them.
  5. Most Aware – Knowing which products and services are available and having a good idea of which one will solve their specific problem with the most desired outcome.

The last two to three phases fall into the research, consideration, and purchase phases in the image above. Ultimately, that’s where you need to catch your potential customers in their buyer’s journey.

So what’s a savvy business owner to do? How do you lead your potential customers along this buyer’s journey and to your checkout page?

Funnily enough, you probably have all of that set up and ready to go. You may just need to tweak it a bit.

Becoming the Guide

It doesn’t matter how hard you try. If people aren’t ready to buy, they’re not going to respond to all of your advertising, follow-up and selected promotions. Your customer has to have a problem. They have to need something. And until they need something, you’re not the solution to their problem.

So how do you fan the flames of your buyer’s journey? How do you make things so hot that they just need to make that purchase or sign the contract to engage your services?

You guide your potential customers along every step of the buyer’s journey.

I’m going to get a bit geeky on you for a moment.

Joseph Campbell, the famous anthropologist, documented something called the “hero’s journey.” If you’ve seen Star Wars (preferably the original trilogy) you’ve seen this journey in action. This is what the buyer’s journey is based off of.

At the start of their journey, the hero must receive the call to adventure, refuse the call and then meet their mentor, the person who guides them along their journey to their final victory or accomplishment. In Star Wars (the original trilogy), the hero is Luke Skywalker. The guide is first Obi-Wan (Ben)Kenobi, then Yoda.

In the buyer’s journey, your potential customer is the hero. You are the guide.

Yoda sitting in his seat on the Jedi council being the guide - buyer's journey

Really.

A lot of companies make this mistake. They assume they are the hero in the buyer’s journey. They position themselves as the hero in all of their marketing, which turns off the buyer completely.

If you want to get the customer, you are the mentor. Your job is to help the buyer to find their destiny. Which is ultimately your product or service. So channel your inner Yoda and learn to guide your potential customer to their ultimate destiny; becoming your customer.

Fanning the Flames of the Buyer’s Journey

I always joke with my clients that until their marketing needs are on fire on their desk, they don’t think of me. So I keep tossing matches at their desk until they pay attention. This isn’t far from the truth in terms of the buyer’s journey.

This is true for any potential customer of any type. Whether you’re a brick-and-mortar shop, an online retailer or provide a service (like I do) you have to consider where your potential customer is with their buyer’s journey and fan that flame.

Your potential customer isn’t going to come into your shop and buy a shirt until they need a shirt. That has nothing to do with you. You can’t casually spill wine all over their best dress shirt to increase their need. That would be rude and unconscionable, not to mention impossible in most situations.

But you can gently remind them of your existence (toss matches) until they realize that they need a new shirt. And as I mentioned before, you already have most of this in place.

Here’s how:

  • Retargeting: Facebook, Google Search and Google Display Network all allow you to retarget ads to anyone who has visited your website. The allotted times vary, but each has a minimum of 30 days. This is a great way to keep your product or service top-of-mind.
  • Email autoresponders: You should have a welcome sequence for every email address you collect. Emails can be as close together as once a day or as far apart as 3-4 days, depending on what you’re selling. Five emails is a standard sequence, but you can use more or less, depending on your buying cycle. Each email should guide your potential customer along their buyer’s journey.
  • Nurture emails: Once a potential customer has gone through your email autoresponder/welcome sequence, they should be added to your newsletter or regular nurture email list. That way you’re still showing up in their inbox on a regular basis.
  • Coupons and discounts: Your customer may not take advantage of the deal you’ve offered right now. But keep offering. Sooner or later, they’ll need your solution and take advantage of your offer.

Here’s a really important tip;

Help, Help, Help, Sell.

This advice was given to me years ago by Nick Usborne, a well-known web copywriter and marketer. He promotes the idea that to get customers, you have to give them something in return.

You don’t want to overwhelm your potential customers with opportunities to buy. This is a very common mistake and one that has caused me to unsubscribe from many email lists.

You must give to receive. Give your customers useful information. Give them a reason to trust you, your product and your brand. That way, once they’ve reached that point of comparison and purchase, you’ll be the one they turn to for that solution they’re seeking.

You have to build a relationship where your subscribers know, like, and trust you before most of them are willing to shell out their hard-earned cash on whatever it is you’re selling.

Help your potential customers do their research by directing them to appropriate blog posts that will convince them you’ve got the right solution to their problems.

Commiserate with them and show them how you’ve already solved the problem they’re having.

Become that trusted expert that demonstrates your knowledge about their problem and shows them the clear steps they need to take to solve it. (Including using your product or service as one or more of those steps.)

Giving your subscribers valuable information that they can use, even if it is part of your sales pitch, builds that relationship and helps fuel that fire.

Your Customer’s Need – On Fire

Sooner or later, your diligence will pay off. But you need to be patient. Someone may have downloaded your case study or coupon, but they may take a while to purchase.

The most important thing to remember in marketing is that people are incredibly distracted. They have a lot going on in their lives. Until you’re top-of-mind, they’re not going to pay attention to you or your marketing.

Meanwhile, you just keep flicking helpful matches at their desk until it does catch fire. Then you’ll get the results you’re looking for.

Nurture Emails Are One of the Best Ways to Flick Those Matches

Of course, the best and easiest way to deliver all of that valuable information I mentioned above is through regular nurture emails.

And while I’m certain if you were face to face with your potential customers, you’d be able to give that information easily, you may freeze up if you have to actually sit down and write something (gasp)!

Fear not!

The truth is, everyone has a nurture email type they’ll open, read, and buy from.

You just need to know which one is best to fan the flames of your subscribers’ need and desire. Then writing those weekly nurture emails will be easy as flicking those matches.

You can find out which nurture email type will ignite that fire in your subscribers’ hearts by clicking on the button below to take my 60-second quiz.

DISCOVER WHICH NURTURE EMAIL TYPE IGNITES YOUR SUBSCRIBERS’ FIRE NOW


I promise, once you start that fire, it will burn until they absolutely have to buy to quench the flames.

This post was originally written in July of 2016 and recently updated with new, more relevant information.

Filed Under: Good Business Practices Tagged With: Buyer's Journey, Copywriting, customer persona, entrepreneur, small business owner, your business, your customer

Why Knowing Your Customer Demographics is the Key to Your Company’s Success

August 5, 2019 by Tanya Brody Leave a Comment

I want to talk about customer demographics. They are key to connecting with your current and potential customers and making your product or service more appealing to them.

I hope you know what customer demographics are. If not, you should. They’re incredibly important to your business.

[Read more…]

Filed Under: Good Business Practices Tagged With: customer demographics, customer persona, customer relationship, your customer

Why Your Company Needs a Style Guide

June 2, 2016 by Tanya Brody Leave a Comment

StyleGuide

I firmly believe that every company, regardless of size, should have a style guide. This may sound like an extra layer of work that small businesses really don’t need to deal with at “this stage,” but I disagree.

It’s better to establish a style guide now, while you’re creating your voice and brand. If you wait until you’re well-known, you’ll have so many different practices in place, it might be hard to agree on a set of guidelines that everyone can follow.

So the first question you may have is…

What is a Style Guide?

A style guide is a document that sets the writing standards for everyone in your organization. It covers everything from the tone and voice of the company’s writing style to formatting and hex codes for the company’s chosen brand colors.

Please note: There is a difference between a content style guide and a design style guide. A content style guide refers specifically to anything written to promote the company. A design style guide refers to logos, brand color pallets, typography, icon sets, etc.

There are places that content and design style guides intersect, like pallet colors, formatting and whether your company uses a ™or ® in its logo or next to the company’s name in all marketing collateral.

Because I am a copywriter, I am talking about a content style guide in this article.

What Does a Style Guide Do?

A style guide acts as a reference point. New writers should review it and everyone should have a copy or a link handy. That way if they can’t remember whether the company uses the Oxford comma, they have somewhere to look.

A style guide also:

  • Keeps your company’s tone, voice and messaging consistent across all platforms.
  • Helps maintain your company’s brand identity.
  • Shows quality and professionalism.
  • Helps you write more effective content.

Why Do You Need a Style Guide?

Aside from the reasons above…

It puts your audience first

Let’s face it, everything you do in your marketing should be about communicating effectively with your audience. That includes your style guide. You should be shaping your style guide around what your audience wants from you and your products, as well as the problems you’re solving for them.

Your style guide will document the language and tone you use, your overall messaging and how and where you communicate with your audience.

It establishes your company’s voice

Every writer has their own “voice” and that will come across in your marketing. But having a style guide will give all of your writers a common voice to write in. Think of a choir. Every singer has his or her own unique sound, but when they sing together and listen to each other, you hear one overarching “voice” that carries through the whole piece.

Your audience will get used to hearing your company’s “voice” so you want to establish that early on. It will breed familiarity with your audience and consistency within your marketing.

It makes it easier on you and your employees

If everyone is held to the same standards, there will be less conflict over which way something should be written or whose concept of the “company voice” is right. It’s easy to update if company standards change.

It also acts as the “source of truth” whenever anyone has a question about how something should be written, or asks “why do we do it that way?” A good style guide can settle a lot of arguments.

Your writers will thank you. Your editors will thank you. Your entire marketing department will thank you. And most importantly, your audience will appreciate it, even though they don’t know it exists.

What Goes into a Style Guide?

Some of that will depend on your needs. I’ve seen style guides that are one page long and give basic guidelines. I’ve seen others, like MailChimp’s style guide, which is a mini-website. (Check it out, it’s really well done.)

Every style guide should contain:

Your chosen style manual

Most major media outlets use either the Chicago Manual of Style or the AP Stylebook. (There are arguments on which is better, I won’t go into any of that here.) Many companies adopt one of these style manuals as the basis for their own style guides. It gives them something to start with in terms of grammar and spelling. You can get an online subscription to both of these.

Your chosen dictionary

Why should you choose a dictionary? Because people have preferences. If you prefer the Merriam-Webster but one of your writers prefers the Oxford English Dictionary, you may have inconsistencies in your spelling. So choose one and make that the permanent reference point.

Voice and tone

I always ask my clients about their company voice. It helps me get a better feel for how they want to be represented. Here are some of the questions I typically ask:

Is your company:

  • Formal
  • Informal
  • Laid back,
  • Down-to-earth
  • Funny and cute
  • Matter-of-fact
  • Practical
  • Business like

Do you have a particular person you want to sound like? (Your CEO, a celebrity, a politician?)

Do you want me to write in:

  • The first person (I, me, I’m)?
  • The second person (you, yours)?
  • The third person (the company is, the company does)?

Would you prefer I write in an active or a passive voice? (Personally, I find this matters a lot in how your audience perceives you. I always prefer active, but I’ve written for companies that use the passive.)

Does your company use a lot of jargon? If so, does your audience understand that jargon or will I need to clarify it?

Thinking about these things can unify your writers into one company voice pretty easily.

Company branding

This section will deal with things specific to your company like:

  • How do you spell your company’s name? A lot of companies are combining two words into one these days, so this matters more than you’d think. MailChimp, FindLaw and SunEdison are all good examples.
  • Product names and how to spell them: Similar to company names, a lot of products have two words combined into one. Some companies use unique or clever spellings of common words for their product names.
  • Trademarks, Registered marks and Copyright marks: If your company or product names have been registered, you’ll want to use the ®. If they’ve been trademarked, you’ll want to use the ™ and so on. Also, some companies require that you use these symbols with every single use of the company or product name. Some only use it once per page. Establish that in your style guide so no one is confused.

Commonly troublesome words

This is where you decide whether you want to use Ebook, eBook, ebook or e-book. Do you capitalize Internet or not? (Editor’s note: Since I published this post, the AP Stylebook has changed its practice of capitalizing Internet from upper case to lower case.) Is it ecommerce or e-commerce? Go through all of the terms you use regularly and settle on one spelling.

This is also where you establish your company’s jargon. Some industries have more than one term for the same item or issue. Choose one and stick with it. Everyone will be happier.

Grammar and punctuation

To Oxford comma or not to Oxford comma? That is the question. If you choose a media style guide, this may be answered for you. If you don’t, you’ll need to answer this question.

What do you capitalize? Product names? Employee titles? Do Your Headlines Use Capitals At The Start Of Each Word? Or do You Only Capitalize the Standard Words?

Do you use abbreviations? If so, what abbreviations do you use? Do you write out the name or phrase that you’re abbreviating once somewhere on the page, then put the abbreviation in parenthesis next to it, like this: Search engine optimization (SEO)? After that, do you only use the abbreviation? Your writers will want to know.

Audience personas

Your marketing department (or your copywriter) should create fully-fledged audience personas for their own purposes. You should have the basics listed in your style guide for everyone to refer to so they have someone in mind when they write.

These can include:

  • Your target audience or archetype.
  • Persona name.
  • Where they see your message (social media, print media, radio, TV, etc.).
  • Their problems and pain points.
  • The types of solutions they may be looking for.
  • How your products solve their problems.

Formatting

This is where your content and design style guides will overlap. In many cases, your writers need to know some of your design standards. Such as:

  • Hex codes for approved colors, especially if your writers will create buttons for blog posts or landing pages.
  • Approved fonts.
  • Do images get captions?
  • Image placement.
  • Image width and height.
  • Can text wrap around images?
  • When and where should writers use bold, italics or underlining?
  • Do you use specific bullet shapes? If not, does it matter what the writers use?
  • Formatting for numbered lists.
  • Formatting for attributions and references.

Approved and unapproved content

Your writers will need to research. Where can they go? What types of sites can they use? For example, one content company I worked for insisted that we couldn’t use information from other content companies. They preferred we used professional and scientific studies whenever possible. They encouraged us to use sites with endings like .edu and .gov.

Some other examples of approved content sites might be:

  • Industry guides,
  • Market research sources,
  • Competitors

Sites you may want them to stay away from can include:

  • “Clickbait” sites
  • Taboo competitors
  • Unreliable sources within your industry
  • Controversial authors, opinions or sources

Examples of right and wrong

If there is any confusion about how to write something in any section, show a specific example.

For instance:

Our company name is FindLaw.

Please do not use Find Law, find law, Findlaw or any other variation.

How Do You Write a Style Guide?

Get input from your regular writers. (Or from the freelance copywriter you hired.) They’ll have established patterns and opinions on how things should be done. And people are more likely to follow your standards if they have a say in how they’re created.

Keep it simple. I know I listed a lot of information you should use here, but once you answer a lot of these questions, you’ll be able to distill it all down fairly easily. 4 pages is a good length.

Adjust your style guide as your company grows. This is a living document. Update it whenever changes are made so you’re always referring to the “source of truth.”

To make it easy for you, I’ve created a basic Company Style Guide template for you to follow. Just fill in the sections and you’ll be good to go.

Download the Company Style Guide Template Now

 

Does Your Company Have a Style Guide?

How do you use it? If not, why? Tell me about it in the comments.

 

Filed Under: Good Business Practices Tagged With: Copywriting, customer persona, entrepreneur, help, small business owner, Style guide, target audience, your business

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